Manage my leave requests as an employee via HR Work

You can use the Leave feature in the Swag app to see your leave balances, and if you have the balance required, submit a time off request, edit a submitted leave request if the details have changed, and delete a submission if it is no longer required.

Helpful Hint

If leave management is one of your most commonly-used features, then this will appear on the Swag home screen as a shortcut for easy access.

Managing Leave

Viewing my leave balance
  1. Log into the Swag app.
  2. Tap on the Work icon.
    Screenshot of where to tap on shared notes
  3. Along the top bar, scroll across to tap on Leave.
    Screenshot of Swag app and where to tap on leave to request leave and access your leave balances
  4. Your Leave Balances are shown at the top of the screen. They will be shown in hours or days in accordance with your employer’s preference.
Requesting leave
  1. Log into the Swag app.
  2. Tap on the Work icon.
    Screenshot of where to tap on shared notes
  3. Select Leave from the menu bar across the top of the screen.
    Screenshot of Swag app and where to tap on leave to request leave and access your leave balances
  4. You can now see your leave screen, which displays your leave balances and the day and date of your leave requests.
  5. To request leave, tap the Leave Request Button.
    Screenshot of Swag app and where to tap on leave request to request leave and access your leave balances
  6. You now need to fill out the Leave Request form. Select the following:
    • Leave type
    • Start date
    • End date
    • Comments (optional) and
    • Attachments (optional).
  7. Tap Submit.
    Screenshot of Swag app and where to tap on submit to request leave and access your leave balances
Viewing my leave requests
  1. Log into the Swag app.
  2. Tap on the Work icon.
    Screenshot of where to tap on shared notes
  3. Along the top bar, scroll across to tap on Leave.
    Screenshot of Swag app and where to tap on leave to request leave and access your leave balances
  4. Here you can see your existing leave requests listed.
Editing my leave requests
  1. Log into the Swag app.
  2. Tap on the Work icon.
    Screenshot of where to tap on shared notes
  3. Along the top bar, scroll across to tap on Leave.
    Screenshot of Swag app and where to tap on leave to request leave and access your leave balances
  4. Below your leave balances, you will see that each leave request can be seen historically in the app and its status is next to it - Pending, Approved, Denied.
  5. To edit a pending leave request, tap the desired leave request and then tap Edit.
    Screenshot of Swag app and where to tap on leave to request leave and access your leave balances
  6. Once you have made your edits, tap Save.
    Screenshot of Swag app and where to tap on leave to request leave and access your leave balances
Deleting my leave requests
  1. Log into the Swag app.
  2. Tap on the Work icon.
    Screenshot of where to tap on shared notes
  3. Along the top bar, scroll across to tap on Leave.
    Screenshot of Swag app and where to tap on leave to request leave and access your leave balances
  4. Select the pending request you wish to delete.
  5. Scroll to the bottom of the request.
  6. Tap Delete.
    Screenshot of Swag app and where to tap on delete to delete your leave request

Still need help? Reach out to your employer for advice. 

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