Earned Wage Access (InstaPay information) as an employer

There is no additional effort required by you. When employers are connected to Employment Hero payroll, employees are given access to the EWA benefits via the Swag app.

When an employee requests EWA, the money is paid to them directly from Employment Hero. At the same time, a deduction is added to the employees record in their pay run inclusions page.  The deduction is then automatically added to the next pay run for Employment Hero to recoup their money. If you have an open pay run, the deduction will show in a deductions tab for your convenience so that you can apply it to the pay run. 

You can see which employees have accessed EWA by going to your Pay run inclusions report and looking for the ‌EH InstaPay Post-tax deduction.

When an employee requests an earned wage access payment, these transactions will appear in the relevant pay run as a post-tax deduction. Employment Hero bases earned wage access availability on approved timesheets, or a pro-rated daily amount (for each work day) for salaried employees. To read further information on the employee-facing side of the earned wage access feature, refer to the following article.

Your employees can use EWA to

• Access money they have already earned before pay day for any unexpected bills/emergencies

• Avoid credit products and build healthy financial habits

• Take control of how they want to manage their finances

We also provide employees with links to financial wellness guides within Swag.

The payroll platform allows you to run a report that will show the earned wage access transactions processed within your organisation. The steps on how to run this report are:

1. Log into your Employment Hero Payroll platform.
2. Click the Reports menu.
3. Click the Pay run inclusions report, under the Payroll area.
4. Complete the following fields to determine who will be included in the report:
   • Employee.
   • Location.
   • Status.
   • Pay schedule.
   • Employing entity.
     You can either choose to include/exclude terminated employees.
5.  Click the Run Report button.
   
6. Open the relevant accordions for the employee's deductions you want to view.
7. You will see 'EH InstaPay Post-tax deduction' in the Deduction category - this shows an earned wage access (formerly called InstaPay) deduction.
   

Once an employee requests an earned wage access payment, the platform will create a locked post-tax deduction for the withdrawn earned wage access amount in the employee's payroll file. The steps on how to view this are:

1. Log into your Employment Hero Payroll platform
2. Click the Employee menu.
3. Click the List submenu.
4. Click on the employee whose earned wage access deduction you want to view.
5. Click the Pay Run Inclusions button.
   
   

   Helpful Hint

   You will now see under the deductions section the employee's earned wage access post-tax deduction. Please note that this may still be labelled as an 'InstaPay Post-tax deduction'. Please note, InstaPay is the former name of earned wage access.