View, approve or decline leave as a manager via Payroll Work

You can use the leave approval feature on the Swag app to see your employee-submitted leave requests and then approve or decline these submissions. You can also use this feature to filter what leave requests you see on your approval page, giving you the ability to tailor what employee submissions you see on the app.

Helpful Hint

If leave management is one of your most commonly-used features, then this will appear on the Swag home screen as a shortcut for easy access.

Daily activities

Approve a leave request
  1. Log into the Swag app.
  2. Tap the Work icon.
  3. Select Leave option
    from the top menu.
    leave__2_.jpg
  4. Select ‌the Leave Management
    page view option
    leave_management_toggle_3__1_.jpg
  5. Tap the leave request you want
    to approve.
  6. Tap the Approve button to approve
    the request, the Decline button
    to decline the request. 
    manage_leave_request.jpg
  7. If you tap the Decline button
    we will ask you to give a reason.
    leave_man_decline_2.jpg
Cancel a leave request
  1. Log into the Swag app.
  2. Tap the Work icon.
  3. Select the Leave option
    from the top menu.
    leave__2_.jpg
  4. Select the Leave Management
    page view option.
    leave_management_toggle_3__1_.jpg
  5. Tap the leave request you want
    to cancel.
  6. Tap the Cancel Leave Request
    button.
  7. You wll see an Are You Sure option;
    tap the Yes button to confirm, or
    tap the No button to return
    to the Open Leave Request page. 
    manage_leave_request_cancel__1_.jpg
Search or filter leave requests

Helpful hint

The Leave Management home page only shows a few requests at a time and only pending ones. It means you may want to search and filter these results when looking for a specific employee’s requests.

  1. Log into the Swag app.
  2. Tap the Work icon. 
  3. Select the Leave option
    from the top menu.
    leave__2_.jpg
  4. Select the Leave Management
    page view option.
  5. Tap the search bar and choose the
    following filters:
    • Leave Status
    • Date Range.
    • Leave Category.
    • Employee.
    • Location.
    • Group By.
    leave_management_toggle_3__1_.jpg
View leave request clashes
  1. Log into the Swag app.
  2. Tap the Work icon. 
  3. Select the Leave option
    from the top menu.
    leave__2_.jpg
  4. Select the Leave Management
    page view option.
  5. Select the Leave Request you would like to view.
  6. Select the Clashes drop-down.
    leaveclashUK.jpg

Editing data

Edit a leave requests

Helpful hint

When an employee has insufficient leave accrued or there are overlapping leave requests, you may wish to edit a leave request. You can also add any extra relevant attachments like further medical certificates or supporting documents that have been provided to you that are relevant to the request.

When editing a partially applied leave request, you can edit the last day of leave, work hours, notes and add an attachment. The status of an amended, partially applied leave request will update to In Progress if there are hours not yet applied. If a leave request is amended to the full amount of hours already applied in a pay run, then we will automatically approve the leave request when submitted.

  1. Log into the Swag app.
  2. Tap the Work icon.
  3. Select the Leave option
    from the top menu.
    leave__2_.jpg
  4. Select the Leave Management
    page view option.
    leave_management_toggle_3__1_.jpg
  5. Tap the leave request you
    want to edit.

    Helpful hint

    You can only edit a leave request
    before you apply it or only part apply
    it in a pay run. You can not edit a fully
    applied leave request.

    If the request shows as pending
    it may be easily found on the
    leave management homepage,
    otherwise you may need to
    search for it. For pending or
    approved leave requests, you
    can edit any of the fields.

  6. Tap the Save button.
    manage_leave_request_save__1_.jpg

Further information

How do I switch between my leave and leave management?

Log into the Swap app using the same login credentials you previously used for your payroll/Swag log in. Tap on the Work icon.  From the dashboard view that the app opens in, select Leave from across the top of the screen.
leave__2_.jpg

Now, you need to toggle the Leave View switch from the My Leave option, to the Leave Management option. If in doubt about what setting you are on, look at how many people are shown. If you ‌see one person, that means you are on the Leave Mangement display. If you can see multiple people, then you are on the My Leave display.
leave_management_toggle_3.jpg

Explore similar topics

Was this article helpful?
0 out of 16 found this helpful

Comments

0 comments

Article is closed for comments.