You can use the leave approval feature on the Swag app to see your employee-submitted leave requests and then approve or decline these submissions. You can also use this feature to filter what leave requests you see on your approval page, giving you the ability to tailor what employee submissions you see on the app.
Helpful Hint
If leave management is one of your most commonly-used features, then this will appear on the Swag home screen as a shortcut for easy access.
Daily activities
- Log into the Swag app.
- Tap the Work icon.
- Select Leave option
from the top menu. - Select the Leave Management
page view option - Tap the leave request you want
to approve. - Tap the Approve button to approve
the request, the Decline button
to decline the request. - If you tap the Decline button
we will ask you to give a reason.
- Log into the Swag app.
- Tap the Work icon.
- Select the Leave option
from the top menu. - Select the Leave Management
page view option. - Tap the leave request you want
to cancel. - Tap the Cancel Leave Request
button. - You will see an Are You Sure option;
tap the Yes button to confirm, or
tap the No button to return
to the Open Leave Request page.
Helpful hint
The Leave Management home page only shows a few requests at a time and only pending ones. It means you may want to search and filter these results when looking for a specific employee’s requests.
- Log into the Swag app.
- Tap the Work icon.
- Select the Leave option
from the top menu. - Select the Leave Management
page view option. - Tap the search bar and choose the
following filters:- Leave Status
- Date Range.
- Leave Category.
- Employee.
- Location.
- Group By.
- Log into the Swag app.
- Tap the Work icon.
- Select the Leave option
from the top menu. - Select the Leave Management
page view option. - Select the Leave Request you would like to view.
- Select the Clashes drop-down.
Editing data
Helpful hint
When an employee has insufficient leave accrued or there are overlapping leave requests, you may wish to edit a leave request. You can also add any extra relevant attachments like further medical certificates or supporting documents that have been provided to you that are relevant to the request.
When editing a partially applied leave request, you can edit the last day of leave, work hours, notes and add an attachment. The status of an amended, partially applied leave request will update to In Progress if there are hours not yet applied. If a leave request is amended to the full amount of hours already applied in a pay run, then we will automatically approve the leave request when submitted.
- Log into the Swag app.
- Tap the Work icon.
- Select the Leave option
from the top menu. - Select the Leave Management
page view option. - Tap the leave request you
want to edit.
Helpful hint
You can only edit a leave request
before you apply it or only part apply
it in a pay run. You can not edit a fully
applied leave request.If the request shows as pending
it may be easily found on the
leave management homepage,
otherwise you may need to
search for it. For pending or
approved leave requests, you
can edit any of the fields. - Tap the Save button.
Further information
Log into the Swap app using the same login credentials you previously used for your payroll/Swag log in. Tap on the Work icon. From the dashboard view that the app opens in, select Leave from across the top of the screen.
Now, you need to toggle the Leave View switch from the My Leave option, to the Leave Management option. If in doubt about what setting you are on, look at how many people are shown. If you see one person, that means you are on the Leave Mangement display. If you can see multiple people, then you are on the My Leave display.
Explore similar topics
- Getting started for employers and managers via payroll workThis article covers the basics that an employer and/or manager would need to know to be able to start using our Swag app.
- How to use the company feed | Swag app This feature on the mobile company feed allows you to post a public announcement or shout out to either a team or your whole organisation.
Comments
Article is closed for comments.