The Swag app now allows you to handle your employee's timesheet needs. You can accept or decline employee timesheets either separately or in groups, as well as adding any necessary remarks. You can also use the feature to adjust a timesheet submission if the information needs changing or you can remove an entry if it is no longer necessary.
Important
Contractor staff are only able to add a timesheet from Swag and the HR platform. They will not be able to add a timesheet from the payroll platform.
Please ensure that your contractor staff have Swag and/or HR platform access if they are required to submit timesheets. Please see this article for how to add timesheets on Swag as a contractor.
Daily activities
- Log into the Swap app.
- Tap the Work button.
- Tap the Timesheets menu
- Set the Timesheet Management
toggle switch to the Timesheet
Management option.
- Log into the Swap app.
- Tap the Work button.
- Tap the Timesheets menu
- Set the Timesheet Management
toggle switch to the Timesheet
Management option. - Tap the timesheet that needs
approval. - Tap the Approve button.
- Log into the Swap app.
- Tap the Work button.
- Tap the Timesheets menu
- Set the Timesheet Management
toggle switch to the Timesjeet
Management option. - Tap the timesheet that needs
declining. - Tap the Reject button.
- Log into the Swap app.
- Tap the Work button.
- Tap the Timesheets menu
- Set the Timesheet Management
toggle switch to the Timeshet
Management option. - Tap the Search button.
- Choosing from the following filters
to locate your desired group
of timesheets:
- Status:
- All.
- Submitted.
- Approved.
- Rejected.
- Processed.
- Employee.
- Location.
- Employee group.
- Status:
Editing data
- Log into the Swap app.
- Tap the Work button.
- Tap the Timesheets menu
- Set the Timesheet Management
toggle switch to the Timesheet
Management option. - Tap the timesheet that needs editing.
- Make the required changes
and tap the Save button.
Removing data
- Log into the Swap app.
- Tap the Work button.
- Tap the Timesheets menu
- Set the Timesheet Management
toggle switch to the Tiimesheet
Management option. - Tap the timesheet that
needs deleting. - Tap the Delete this
Timesheet button. - Tap the Yes Delete
Timesheet button.
Further information
Below is a list of actions that you can perform through the Swag app depending on how you have set up your employees' standard hours.
Start and end times based on daily entriesA manager will be able to perform the following functions from the Swag app:
- View a timesheet.
- Approve a timesheet.
- Edit a timesheet.
- Pending.
Unavailable notifications:
- Outstanding timesheets.
Daily hours based on daily entries
A manager will be able to perform the following functions from the Swag app:
- View a timesheet.
- Approve a timesheet.
- Edit a timesheet.
Notifications available:
- Pending.
Unavailable notifications:
- Outstanding timesheets.
Daily hours based on weekly entries
A manager does not have access too and cannot perform the following functions from the Swag app. You will need to login to your HR platform to complete the applicable action.
- View a timesheet.
- Approve a timesheet.
- Edit a timesheet.
Unavailable notifications:
- Pending.
- Outstanding timesheets.
Start and end times based on weekly entries
A manager does not have access too and cannot perform the following functions from the Swag app. You will need to login to your HR platform to complete the applicable action.
- View a timesheet.
- Approve a timesheet.
- Edit a timesheet.
Unavailable notifications:
- Pending.
- Outstanding timesheets.
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- How to use the company feed | Swag app This feature on the mobile company feed allows you to post a public announcement or shout out to either a team or your whole organisation.
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