Getting started for employees via Payroll Work

The Work feature in the Swag app allows you to seamlessly manage your leave requests, roster and shift requests, see your timesheets and payslips, and clock in and out all from one place. You can also use the Work feature to manage your schedule and see what's open when.

Accessing Swag
  1. Search Swag in the App Store for iPhone users, or the Google Play Store for Android users, or click the following based on your device:
    iOS/iPhone
    Android
  2. Open the app and log in using the same email and password you use for your payroll log in.
    Screenshot of where to log in with your existing payroll email and password
  3. If you have forgotten your log-in details, tap Email me a magic login link which will send you an email to your registered email address.
    Screenshot of where to tap on send me a magic link so you can log in with a link sent to your email address
  4. You will be asked to set up a passcode for easy login next time.
    Screenshot of where to set up a passcode for easy log in to your Swag account
The dashboard
  1. Open the Swag app and log in using the same credentials you use for your payroll log in.
  2. Tap on the Work icon.
  3. When you open the Swag app and tap on the yellow Work icon, it is in the Work Home screen.
  • Roster and shift dates
  • Clock in/out button (if you have set the Clock in/out feature in Swag for your employees)
  • Leave allowance
  • Profile/Employee files view.

Each of these views can be tapped to provide instant access to the various functions of the app, or you can use the function bar across the top of the Home screen to select: Payslips, Leave, Timesheets, Expense, Rosters or Unavailability.

There is also the option to access your profile details by tapping on your profile icon in the top right-hand corner. This will lead to other options such as bank details and other organisation log-in options.

To return to the Home view at any point, tap Home or the house icon.

My profile
  1. Log into the Swag app on your Android or iOS device.
  2. Tap on the Work icon.
  3. Tap on your profile photo icon or initials in the top right-hand corner.
  4. This takes you to the Profile or Employee file view.
  5. Each time you open this you will be prompted, if set up, to provide feedback to your organisation on how you found work this week.
  6. From here you can access several functions:
  • Edit profile photo
  • Profile switcher
  • Organisations
  • My details
  • Earnings certificates
  • Bank accounts
  • KiwiSaver
  • Emergency contacts
  • Qualifications
  • Other documents
  • Settings
  • or log out
Profile switcher
In payroll, it is possible for 1 employee (using 1 email address) to have multiple employee profiles created in an organisation. This includes:
  • Multiple profiles in the same organisation
  • Multiple profiles across locations
  • Multiple profiles that include active and inactive accounts.

Accessing the profile switcher

  1. Log into the Swag app. 
  2. Tap on the Work icon.
  3. Tap on your profile picture in the top right-hand side of the screen.
  4. Tap on Add Account.
  5. Enter the email address and password of your additional account.
    Screenshot of where to add your email address and password to add an additional account
  6. You have now logged into your additional account.

Switching between profiles

  1. Log into the Swag app. 
  2. Tap on the Work icon.
  3. Tap on your profile picture in the top right-hand side of the screen.
  4. Tap on Switch/Add Account.
  5. Tap on Add an account.
  6. Log in to your additional account/s.
    Screenshot of where to tap on your profile picture

Editing profiles

  1. Log into the Swag app. 
  2. Tap on the Work icon.
  3. Tap on your profile picture in the top right-hand side of the screen.
  4. Tap on Switch/Add Account.
  5. Tap on Edit Accounts.
  6. Tap on the circle icon to remove account.
    Screenshot of where to tap on the circle icon to remove the account
  7. Tap on Remove to remove the account.
    Screenshot of where to tap on remove to remove the account
Profile photo
  1. Log into the Swag app on your Android or iOS device.
  2. Tap on the Work icon.
  3. Tap on your profile photo icon or initials in the top right-hand corner.
  4. In the Employee Files view, tap on the camera icon by your profile photo.
    Screenshot of where to tap on the camera icon to add or edit a profile photo
  5. You can then choose to change your profile photo by taking a new photo with your phone camera or selecting one from your photo library.
  6. Choose the file you wish to use.
Organisations
  1. Log into the Swag app on your Android or iOS device.
  2. Tap on the Work icon.
  3. On the Work home screen, tap on the organisation name.
    Screenshot of where to tap on the organisation name
  4. Tap on the organisation that you wish to view.
    Screenshot of where to tap on the organisation you wish to view
My Details
  1. Log into the Swag app on your Android or iOS device.
  2. Tap on the Work icon.
  3. Tap on your profile photo icon or initials in the top right-hand corner.
  4. Select My Details.
    Screenshot of where to tap on my details
  5. Tap on Edit.
    Screenshot of where to tap on edit to edit my details
  6. You can edit the following details:
    • Title
    • Gender
    • Email address
    • Home phone
    • Mobile phone
    • Work phone
    • Rediential address
    • Postal address

    Important

    All above-listed details can be edited in Swag. Any details not listed here must be edited in the payroll web platform.

  7. Once you have made your changes, tap Save.
    Screenshot of where to tap on save to edit my details
Earnings certificates
  1. Log into the Swag app on your Android or iOS device.
  2. Tap on the Work icon.
  3. Tap on your profile photo icon or initials in the top right-hand corner.
  4. Select Earnings Certificates.
    Screenshot of where to tap on earning certificates
  5. Choose which year you wish to view.
    Screenshot of where to tap on the year of the earning certificates you wish to view
  6. You can see the earnings certificate for that year. If you would like to share this document, tap Share.
    Screenshot of where to tap on share the earning certificates you wish to share
Bank accounts
    1. Log into the Swag app on your Android or iOS device.
    2. Tap on the Work icon.
    3. Tap on your profile photo icon or initials in the top right-hand corner.
    4. Select Bank Accounts.
      Screenshot of where to tap on bank accounts
    5. You will see any bank accounts you are paid into, and view how much is paid into each.
      Screenshot of where to tap on bank accounts to view your saved details

Important

You are only able to view your bank account details here. If you wish to edit your bank account details, you will need to do so in your payroll web platform.

KiwiSaver
    1. Log into the Swag app on your Android or iOS device.
    2. Tap on the Work icon.
    3. Tap on your profile photo icon or initials in the top right-hand corner.
    4. Select KiwiSaver.
      Screenshot of where to tap on kiwisaver
    5. You will see your KiwiSaver enrolment option.
      Screenshot of where to view kiwisaver saved details

Important

You are only able to view your KiwiSaver details here. If you wish to edit your KiwiSaver details, you will need to do so in your payroll web platform.

Emergency contacts
  1. Log into the Swag app on your Android or iOS device.
  2. Tap on the Work icon.
  3. Tap on your profile photo icon or initials in the top right-hand corner.
  4. Select Emergency Contacts.
    Screenshot of where to tap on emergency contacts
  5. You will see details for your Primary and Secondary Emergency Contacts. Tap Edit if you wish to edit these.
    Screenshot of where to view on emergency contacts and where to tap on edit if you wish to add or edit the details
  6. After you have made your edits, tap Save.
    Screenshot of where to tap save on emergency contacts
Other documents
  1. Log into the Swag app on your Android or iOS device.
  2. Tap on the Work icon.
  3. Tap on your profile photo icon or initials in the top right-hand corner.
  4. Select Other Documents.
    Screenshot of where to tap on emergency contacts
  5. Here you can view your uploaded documents.
  6. Tap to view.
    screenshot of where to tap on the document you wish to view.jpg
  7. Tap Share if you want to email or share with a colleague.
    screenshot of how to share a document
Settings

Turn on Face ID

  1. Log into the Swag app on your Android or iOS device.
  2. Tap on the Work icon.
    Screenshot of where to tap on the work icon
  3. Tap on your profile photo icon or initials in the top right-hand corner.
    Screenshot of where to tap on your profile photo or initials in the top right hand corner of the screen
  4. Tap on Settings.
    Screenshot of where to tap on your profile photo or initials in the top right hand corner of the screen
  5. If you would like to enable Face ID when logging into your Swag account, ensure that the toggle is in the on position (switch toggled to the right).
    Screenshot of where to toggle the switch to the right to turn face id on
  6. You will be asked to enter your passcode (if you have set one up).
    Screenshot of success you have enabled face id
  7. Face ID will be activated for Swag.
    Screenshot of success you have enabled face id

Turn off Face ID

  1. Log into the Swag app on your Android or iOS device.
  2. Tap on the Work icon.
    Screenshot of where to tap on the work icon
  3. Tap on your profile photo icon or initials in the top right-hand corner.
    Screenshot of where to tap on your profile photo or initials in the top right hand corner of the screen
  4. Tap on Settings.
    Screenshot of where to tap on your profile photo or initials in the top right hand corner of the screen
  5. If you would like to disable Face ID, ensure that the toggle is in the off position (switch toggled to the left).
    Screenshot of the switch toggled to the left for face id switched off
  6. You will be asked to enter your passcode (if you have set one up).
    Screenshot of where to enter your passcode to switch off face ID
  7. Face ID will be disabled for Swag.
    Screenshot of where to enter your passcode to switch off face ID

Delete your account

Important

Please note that users are not able to delete their own accounts in Swag. Read on to find out how to begin this process.

  1. Log into the Swag app on your Android or iOS device.
  2. Tap on the Work icon.
    Screenshot of where to tap on the work icon
  3. Tap on your profile photo icon or initials in the top right-hand corner.
  4. Tap on Settings.
    Screenshot of where to tap on your profile photo or initials in the top right hand corner of the screen
  5. Tap on Delete Account.
    Screenshot of where to tap on delete account
  6. Read the information on how to begin an account deletion, then tap I understand.
    Screenshot of where to tap on i understand after you have read the information to contact your employer to delete your account
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