How to use timesheets for employees via Payroll Work

The Timesheets feature allows you to submit a timesheet via the Swag app and specify details such as the start and end time of your shift and breaks taken, the work type it falls under, and the location where you worked these hours. You can also use this feature to add your standard hours, copy timesheets from the last fortnight, edit any information if it has changed, and delete an entry that is no longer required.

Helpful Hint

If timesheet management is one of your most commonly-used features, then this will appear on the Swag home screen as a shortcut for easy access.

How to access timesheets

Launch timesheets
  1. Search Swag in the App Store for iPhone users, or the Google Play Store for Android users, or click the following based on your device:
    iOS/iPhone
    Android
  2. Log into the app using the same login credentials you previously used for WorkZone.
  3. If you have forgotten your log-in details, tap on the link to request a magic log-in link. This emails you a magic login link to your registered email address.
  4. From the Swag home screen, tap on Work.
  5. From the Work home screen, select Timesheets from the menu across the top of the screen.
    Screenshot of Work app on mobile showing a bel icon highlighted in red. Tapping this leads to the notifications feature

How to manage timesheets

Submit my timesheets
  1. Log into the Swag application.
  2. Tap on the Work icon.
  3. Select Timesheets from the menu across the top of the Home screen view.
    submit01.jpg
  4. You will be in the My Timesheets view.
    submit02.jpg
  5. Tap the Add button.
    submitts3.jpg
  6. Tap the New timesheet button.
    submit04.jpg
  7. Complete the following fields:
    submit05.jpg
  • Work type.
  • Work award.
  • Location.
  • Date.
  • Start time.
  • End time.
  • Break start.
  • Break end.
  • Notes.
  • Tap the Add attachments button to add any supporting documents.
  • Tap the Apply this timesheet to  button to submit this entry across
    multiple dates.
    submit6.jpg
  • Tap the Submit button.
    submit07.jpg

Helpful Hint

You can also add timesheets for advance hours in the future that you have not yet worked.

Copy timesheets
  1. Log into the Swag app.
  2. Tap on the Work icon.
  3. Select Timesheets from the menu across the top of the home screen view.
    copy01.jpg
  4. Tap the Add button.
    copy02.jpg
  5. Tap the Copy from last week button.
    copy03.jpg
  6. You will be shown any drafts you have.
    copy04.jpg
  7. Tap the Submit Drafts button.
    copy05.jpg
  8. You can also Discard any unneeded drafts.
View my timesheets
  1. Log into the Swag app.
  2. Tap on the Work icon.
  3. Select Timesheets from the menu across the top of the home screen view.
    view01.jpg
  4. Tap the timesheet you need to view.
    view02.jpg
  5. You will now see your timesheet on your screen. It will look different depending on its status: Approved
    view03.jpg
    Declined
    view04.jpg
    Submitted
    view05.jpg
Add annual leave to my timesheets
  1. Log into the Swag application.
  2. Tap on the Work icon.
  3. Select Timesheets from the menu across the top of the Work home screen view.
    leave01.jpg
  4. You will be in the My Timesheets view.
    leave02.jpg
  5. Tap the Add button.
    leave03.jpg
  6. If you have a confirmed leave request, you will have the option to add this into your timesheet. Tap on the leave request.
    leave04.jpg
  7. Enter your leave type, leave period, leave amount, date, and start and end times, then tap Submit.
    leave05.jpg
Edit my timesheets
  1. Log into the Swag app.
  2. Tap on the Work icon.
  3. Select Timesheets from the menu across the top of the home screen view.
    edit01.jpg
  4. Tap the timesheet that needs editing. You can only edit timesheets that have not yet been approved.
  5. You can edit the following fields:
  • Work type
  • Work award
  • Location
  • Date
  • Start time
  • End time
  • Break start
  • Break end
  • Notes.
  1. Make the required changes and tap Submit.
    edit02.jpg
Delete my timesheets
  1. Log into the Swag app.
  2. Tap the Work icon.
  3. Select Timesheets from the menu across the top of the home screen view.
    delete01.jpg
  4. Tap the timesheet that needs deleting. You can only delete timesheets that have not yet been approved.
  5. Tap the Delete this Timesheet button.
    delete02.jpg
  6. Tap Yes Delete Timesheet.
    delete03.jpg
Was this article helpful?
8 out of 22 found this helpful

Comments

0 comments

Article is closed for comments.